With more people working from home these days, services like Google Meet and Zoom are increasing in popularity. You can hold an online video meeting, see everyone’s face, chat, and take care of business.
As with in-office meetings, notes with action items and recaps for online meetings are just as important. Unfortunately, it doesn’t always happen. To have official documentation for your meeting or share it with those who couldn’t attend, consider recording your Google Meet.
We’ll walk through how to record a Google Meet, review what gets recorded, show you where to find the recording, and then explain the sharing and saving options for the participants.
Who Can Record a Google Meet
Currently, Google doesn’t offer the Google Meet recording feature to everyone. This means if you have a free personal Google account, you won’t see the recording option.
To record a Google Meet, you must be either the meeting organizer or within the same organization as the organizer.
In addition, your team should have one of these Google Workspace plans:
- Individual Premium Subscriber
- Business Standard or Plus
- Enterprise Essentials, Standard, or Plus
- Education Standard, Fundamentals, or Plus
- Teaching and Learning Upgrade
What Does and Does Not Get Recorded
Before you record a Google Meet, review the following items to be sure you’ll be recording what you need.
Does Get Recorded
- The active speaker
- Files presented
- Screens shared
Does Not Get Recorded
- Live captions
- Other open windows
You can only record meetings for up to eight hours. If your session goes beyond eight hours, the recording automatically stops.
If you pin a participant in the meeting, this does not affect who is displayed in the recording.
How to Record a Google Meet
Now that you know who can record, what does and doesn’t record, and the recording limitations, let’s learn how to record a Google Meet.
- Visit Google Meet and sign in to join or start your meeting.
- Select the Activities icon on the bottom right and choose Recording when you’re ready to start recording.
- Then select Start Recording.
- You’ll see a reminder to inform the participants that you are recording the meeting. Select Start.
- It may take a moment to begin; you might see a brief message explaining this. When the recording starts, you’ll see the red Record icon on the top left of the screen.
- Continue with your meeting, keeping in mind those items that will and will not record.
- Select the Activities icon and choose Recording once more when you want to stop recording.
- Select Stop Recording and confirm by choosing Stop Recording.
The recording ends immediately, and you’ll see a brief notification that your recording will be saved to Google Drive.
Access a Google Meet Recording File
Google Meet recordings are automatically saved to the meeting organizer’s Google Drive. In addition, you’ll receive a direct link to the file via email and in Google Calendar if the meeting was scheduled.
Access the File in Google Drive
- Visit Google Drive and sign in if necessary.
- Navigate to My Drive on the left and look for the Meet Recordings folder on the right.
- It may take several minutes for the recording to appear. If you do not already have a Meet Recordings folder, Google Drive will create one.
- You’ll see the recording titled with the meeting identifier along with the date and time. If Chat took place during the meeting, you’d see this as a separate text file.
Access the File Via Email
Along with accessing the recording in Google Drive, the meeting organizer receives an email with a direct recording link and another link for the chat transcript if applicable.
Access the File Via Google Calendar
If the Google Meet is scheduled ahead of time using Google Calendar, a link to the recording is attached to the calendar event for all meeting participants to access.
Simply open Google Calendar and select the event. You’ll see a link directly to the recording in both the event’s pop-up window and full detail page.
View, Share, or Save Your Recording
To see a preview of your recording or chat transcript, simply double-click the file in the Meet Recordings folder on Google Drive.
You can download, share, or obtain a link to the recording (or chat) file from the Meet Recordings folder or the File Preview.
In the folder, right-click the file and select an action from the menu. Notice you can take additional actions such as Rename, Make a copy, and Open with.
On the Preview screen, use the icons at the top or open the More Actions menu by selecting the three vertical dots on the top right. You’ll see the same types of options as on the folder screen.
To avoid you or a participant forgetting to take notes during a meeting or for an easy way to share the meeting with someone who cannot attend, just record a Google Meet.